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When creating or editing archiving criteria,Ĭhoose Selected by user for the Selection Criteria. Notes will archive messages that meet the criteria Your computer on at the time you schedule. Open your mail, and select Actions > Archive > Settings > Schedule, and schedule when to run archiving.To archive now, select Actions > Archive > Archive now.If you have access, click the Schedule tab.After editing or creating, select the desired criteria from the.This criteria will tell Notes which documents to archive and what Open your mail, select Actions > Archive > Settings > Criteria, and either edit existing criteria or create new criteria.Archiving options Headerīefore you can archive messages, you must Upgrading the design of your mail foldersĭepending on settings controlled by your Domino® administrator, it is possible that IBM® Notes® upgraded your mail file design to include the latest design for Notes folders such as Inbox and Trash, but not for folders you have created.Ībout this task Table 1.You can track sent messages to learn what servers they move through. When troubleshooting, you may need to track a message you have sent. You can still access messages after archiving them. For example, you could create a rule that checks for messages from a certain sender or that contain a certain subject and automatically move the messages to a certain folder, send copies of the messages to someone, or delete unwanted messages before you ever see them in your Inbox.Īrchiving frees up space and improves the performance of your mail. You can use mail rules to move, forward, or delete new messages you receive that meet certain conditions. To help filter out unwanted email, you can use blacklists to specify hosts and domains that are sources of unwanted email. You can learn more about what you can do with Mail. You can get help solving problems in mail. You can do more things with Mail, such as color-code messages in your Inbox or set up Out-of-Office notifications. You can let others view or edit your mail, or open other people's mail if they have given you access. You can manage junk mail, mail quotas, and meeting notices, to keep your Inbox cleaner. You can change mail preferences to personalize your mail experience. This quick reference includes a screen image, which explains the basics in Mail, as well as tables that list other commonly-used tasks and shortcuts. You can send, receive, and organize emails, and more. You can also do things, like cancel an email sent by mistake or set up out of office notifications. You can send and answer email, create signatures, and customize the look of your Inbox.